Documents that supposed to be used abroad should be properly prepared. The following documents are most often apostiled: docs issued by registry offices, notarial power of attorneys, statements, a medical certificates, diplomas and applications, school certificates and applications etc.
What is the difference between the apostilization and legalisation?
If the country of destination signed to the Hague Convention then apostilization used instead, otherwise legalisation procedure is required.
Exceptional are CIS countries and in some cases Poland, Turkey that accept Ukrainian documents with certified translation.
In Ukraine, apostilization engaged by exclusively 4 authorized state bodies: the Ministry of Education and Science of Ukraine, Ministry of Justice, Ministry of Foreign Affairs of Ukraine and the State Registration Service of Ukraine. Ministry of Foreign Affairs of Ukraine is responsible for documents legalization.
List of parties to the Hague Convention
Australia, Austria, Albania, Andorra, Antigua and Barbuda, Argentina, Armenia, Bahamas, Barbados, Barhreyn, Belgium, Belize, Bulgaria, Botswana, Bosnia and Herzegovina, Brunei Durassalam, Burundi, the United Kingdom, Hungary, Venezuela, Germany, Honduras , Grenada, Greece, Dominica, Israel, India, Ireland, Iceland, Spain, Italy, Kazakhstan, Cyprus, Kyrgyzstan, China (only Hong Kong and Macau), Colombia, Kosovo, Costa Rica, Latvia, Lesotho, Liberia, Liechtenstein, Lithuania , Luxembourg, Mauritius, Macedonia, Malawi, Malta, Marshall Islands, Mexico, Monaco, Mongolia, Namibia, Netherlands, Nicaragua, Niue, New Zealand, Norway, Islands Gilbert and Ellice Islands, Oman, Panama, Paraguay, Peru, Poland, Portugal Romania, Samoa, San Marino, Swaziland, Seychelles, Saint Vincent and the Grenadines, Saint Kitts and Nevis, Saint Christopher and Nevis, Saint Lucia, Serbia and Montenegro, Slovenia, Slovakia, the United States, Suriname, Thailand, Tonga, Trinidad and Tobago, Turkey, Ukraine, Uzbekistan, Uruguay, Fiji, Finland, France, Croatia, Montenegro, Czech Republic, Chile, Sweden, Switzerland, Ecuador, Estonia, South Africa, Japan.
At the same time among the CIS countries operates a simplified system of documents recognition, according to which official documents are accepted without any apostille stamp.
When a procedure of legalization is necessary in Ukraine?
The procedure of legalization in the Ministry of Justice of Ukraine and the Ministry of Foreign Affairs of Ukraine is intended for official documents to be used in countries that have not signed the Hague Convention. To start the legalization procedure, notarised power of attorney for our staff is needed. Legalization of the official Ukrainian documents necessary for their further use in Canada, China, the UAE, Kuwait, Qatar, Saudi Arabia, Egypt, Jordan, Morocco and other countries. However, Egypt, China, Kuwait require legalization procedure at the Ministry of Foreign Affairs of Ukraine and the Ministry of Justice of Ukraine with follow-up consular legalization in embassies or consulates of these countries.
Apostillization, legalization are carried out exclusively in ministries located in Kyiv city. The most demanded is legalization procedure for the purpose of further usage abroad of the following: diplomas and appendices, school certificates and applications, birth certificates, marriage certificates, certificates of divorce, death certificates, certificates of change of name/surname, certificates of criminal records, medical records, court decisions, notarial powers of attorney and notary declarations, etc.